In business, being fast isn’t just good; it’s a must to stay ahead. But lots of companies slow themselves down without even realizing it. They have systems that don’t talk to each other, making people hunt for info and switch between different apps. The end? Projects take way longer than they should because of repeated work, waiting around, and general confusion.
The fix is to put everything in one place. Platforms that link everything like talking, scheduling, files, and getting stuff done, cut out wasted time. Instead of typing in the same info again and again or hunting for the latest updates, teams can go from start to finish without a hitch. That’s why current project management tools that are part of one big system are becoming key for speed and being able to change quickly. There is a product that shows how this plays out across different functions.
Lark Base: Building structured foundations
Lark Base
- Customizable project views: Teams can pick how they want to see their work – like a kanban board, gallery, table, or timeline. This means less time getting things set up, and projects keep rolling.
- Assigning ownership: In Base, you can say who owns each task. That way, everyone knows what they’re supposed to do, and things get done quicker.
- Real-time visibility: Managers can see how projects are going right away. They don’t have to wait for updates, so they can make choices faster and keep things on track.
- Cross-team adaptability: Marketing, HR, anyone can use Base in their own way, but all in the same place. This means people don’t have to learn a bunch of new stuff, and things keep moving.
- Commercial versatility: Lark Base goes beyond a database for companies, but also supports the features of the CRM app. In this way, sales folks can link clients to projects. This makes it quicker to follow up and keep customers happy.
Lark Messenger: Turning conversations into momentum
Lark Messenger
- Discussions that are threaded: Rather than wasting hours trying to slog through one long chat stream, Messenger threads retain context. Teams can quickly identify when decisions were made, and keep moving while avoiding confusion.
- Actionable messages: Messages sent through Messenger don’t languish—they can each become a task with one click. This reduces the time between having a conversation and acting on it.
- Contextual file sharing: Files shared using Messenger remain connected to the conversation, resulting in less wasted time looking for attached documents. The context alone can save hours of work across the life of any project.
- Translation and accessibility: Built-in translation helps to minimize delays due to language issues for a global team, keeping the project on track.
- Searchable history: Messenger’s search function allows teams to find information in seconds, eliminating backtracking through long threads or external applications.
Lark Calendar: Keeping schedules tight
Lark Calendar
- Visibility of availability: Teams can see everyone’s availability at a glance, eliminating the hassle of speculative back-and-forth emails to find a meeting time.
- Base deadlines in sync: When a milestone is logged into Base, it appears in Calendar automatically, making deadlines easier to follow and making progress on projects more straightforward.
- Resource attachments: Attach documents, notes or agendas directly to events. Meetings start prepared and there is no wasting the time of the meeting(s) trying to get everyone caught up to start the discussion.
- Automated reminder system: Smart alerts will hold teams accountable and in sync, to ensure tasks and events do not get missed and build momentum.
- Time zone support: Calendar will help alleviate the confusion or frustration of trying to schedule across the globe, considering time zones for those teams. Think of the wasted time trying to get a time zone right.
Lark Docs: Making knowledge directly actionable
Lark Docs
- Real-time co-editing: Multiple contributors can collaborate in the same document at the same time, avoiding version conflicts that slow down the finalization process.
- Consuming data and images: Charts, tables, and media can exist inside Docs, giving teams the full perspective without switching around to seeing the various apps. This speeds up the review cycles.
- Linked to tasks and events: A strategy Doc can link directly to Base projects or Calendar sessions, allowing knowledge to provide action immediately.
- Comments and mentions: Feedback is provided in the document instead of scattered through emails so that commenting and mentioning are provided in context. This eliminates days from the approval cycle.
- Version tracking: Teams can roll back or quickly review changes, avoiding delays caused by misunderstandings about “final” versions.
Lark Meetings: Converting discussion into execution
Lark Meetings
- One-click access: You can join the meeting from Calendar or Messenger in seconds and not waste precious time dealing with logins and setups.
- Collaborative note-taking: You can open a doc for shared notes inside of a meeting, which can also serve as a space for brainstorming and live edits instead of putting it off as “later.”
- Task assignments during calls: Action items are created during conversations so that there is no lag between decision-making and doing.
- After meeting recordings and transcripts: Teams can go back to details instead of holding another meeting to clarify, which gets teams following through quicker.
- Automated workflows: Post-meeting processes like sending reminders or updating Base records can be automated. These automated workflow remove repetitive follow-ups and ensure projects progress without delay.
Lark Tasks: Securing accountability at every step
Lark Tasks
- Clear ownership: Each task is assigned to a specific individual, ensuring no duplication or confusion slows the cycle.
- Deadline tracking: Having visibility into priorities and deadlines enhances the likelihood that projects will not stall due to unmet obligations.
- Seamless task creation: Giving people the ability to create tasks from a messenger conversation or a chat is almost instantaneous, meaning that time is not wasted on writing them down manually.
- Visibility into progress: Managers can see progress going on in real time and can intervene if there is a likelihood to be behind schedule due to any delays.
- Personal dashboards: Each person on the team has one place to see what their priorities are, limiting wasted time and focusing on the tasks that matter.
Conclusion
Speed is good, and it is hard to speed up processes whenever teams are lost in their system. Teams end up wasting time trying to stay organized with multiple tools. Platforms like Lark provide speed around projects because they eliminate unnecessary effort, confusion, and mistakes.
Base can help with getting organized, Messenger can help speed conversations, Calendar can help keep everyone on the same page, Docs provide one place for information keeping Docs, Meetings help inform the project, and Tasks let everyone see what their part is in the process. All of these things working together can lead to more ideas turning faster and easier without confusion.
Deadlines matter a lot nowadays, and therefore easy-to-use platforms like ours don’t just enhance virtual teamwork, they stimulate how fast we can deliver teams through work.
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